AGENDA                                        Carolina Surf
                                                                        Board of Directors Meeting

10/2/21

Agenda Topics:

Call the meeting to order 5:00 PM
Establishment of Quorum
Review September Financials as of 10-7-2021
Cash in bank $34,662
Down $4,040
$12k spent on general supplies and $9k to Seegars fence (garbage)

Old Business:

●      Cameras - confirmed we have 6
●      No Grilling Sign-  status
Mike picked up sign 2 weeks ago. GO thought it should be put up. Anne says no sign as of last friday. Also need sign to show people where trash receptacles are. Daniel will get this done.
●      Reserve Study sent to all Owners?
Gary going to look into this. It has not been sent out to the owners. Annual meeting - which option was chosen? Ryan will update after back from Paternity leave.
●      Other?

New Business:

●      Committee Assignments (Parking, Website, Pool, etc.)

Updating the welcome package - Tracy

●      Parking hangtag system discussion
More Durable Tags. We can get them and write on them with dry erase. 3 inches by 5 inches. Give everybody 2. Up to owner to make sure they are filled out and re-used. Fee if lost or stolen.

●      Custodial maintenance person- Ashley service terminated

Anne - we are now working with Heavenly Sent. Anne really likes them and they are staying in our budget. Right now it is twice a week. Will be more than summer comes up. Cintas is always working well with Anne. They are also on a winter schedule right now. Anne says elevator is shaking. We have cancelled our elevator contract. We are now using another company.

●      Electronic locks- allow owners to purchase their own but must be approved by HOA discussion.

Glenn ok with people buying lock. Must be HOA approved. Anne recommends Schlage. Phil will research and make recommendation.

●      Logo discussion/decision?

Carmen - something very simple.

●      $5k assessment ($140k) for: pool (50k), landscape oceanside ($12k), pool column encasement ($2,150), stormwater ($40k?), window repairs ($5k?) , shower drywall repairs ($5k?), windows repairs ($1k), balcony slider screens ($2k?), paint stairwells ($10k?), paint rusty columns/ceilings ($10k). parking stops for the East side of the garage ($3k), trash signage ($300?). Projected total cost $140k.

Anne motioned to approve. Carmen seconded. Approved unanimously. Will be due January 1st. Late by the 15th.

Daniel will communicate this. Email and statements.

●      VOTE - approve Pool project

Glenn makes motion to approve. Carmen seconds. Unanimously approved. Carmen gave update.

●      Stormwater status report

Carmen says it is going well.

●      Request all board members to go to Town of Carolina Beach and log flooding problems and stormwater issues. Will send email out to owners.

●      Discuss Mutual of Omaha loan. Balance as of Sept 12, 2021 is $157,815.43.

●      Other?

Review of Action Items     

Adjournment