August 17 BOARD MEETING

Agenda Topics:

Call the meeting to order 5:00 PM
Establishment of Quorum           
July Financials

Old Business:

  • Elevation Certificate & Appraisal

    GO will send to Pasqualina/Board

    Commercial appraisal that was ordered. Bill will be 6,000 to increase. Still in progress.

  • Phone line at the pool (Carmen)

    Atlantic Telecom - we are paying for phone line. Carmen asked to have it implemented so we are getting what we are paying for. Anne asked if when the pool is down during the winter months are we still charged? Glenn says hold off until the pool comes on line.

  • Bonding and pump house with McGee and Pitt electric (Carmen)

    Given partial deposit to McGee. We have full numbers on opening the pool.

  • Pool gate quote with key fob access- and possibility of keying this to a beach access gate once we have funds to redo our board walk (Carmen)

    We have pricing on pool fob. Beach access can be same fob as the pool.

  • Update on Astro turf quote (Carmen)

    No estimate yet.

  • 2- Side light quotes (Carmen)

    Atlantic Glass - not hurricane rated: 7,755.00

    Macon - $2,800- reseal, fix what is there.

    Pasqualina - front part of the building should be a phase 2. Windows have been caulked to eliminate leaking. We will fix the ones we need to. Anne’s is the only one we know about.

  • Update on trash to be moved to off season pick up after Labor Day (Carmen)

  • Parking Area Bathroom (Pasqualina)

    Up and operational. Announced on Facebook.

  • Diaz Update (Pasqualina)

    Open action item until next meeting

  • Window Update (Pasqualina)

    Windows to date will be taken care of. If there are other window issues- homeowners need to but the request in.

    Specific request for this will be set up on the website and communicated through facebook.

  • Insurance Update (Pasqualina)

  • Board President Transition (Pasqualina)

    Pasqualina willing to be available. Resignation on Tuesday (her closing date)

  • Ashley Cleaning lady responsibilities/summer rate & winter rate (Pasqualina)

  • Bike Racks (Glenn)

    Pour pad - $3,800

    Review new location once trash fence is installed

  • Parking Stops (Glenn)

    15 concrete parking stops ocean side - $2,750 concrete / $3,950 plastic

    Wait on landscaping plan

  • Seegars Fence Quote

  • Landscaping install quote

  • “No Grilling” Sign

    support to walkway? put a post in the ground….No grilling.

  • GFL Dumpster to fit under trash chute

    Put into the westside update later

  • Reserve Study

    Roll out in October meeting

    August 31st, need to have budget

  • Website (Tracy)

    • All forms are being utilized

    • Problems/Solutions go to CarolinaBoardHOA email. Should this be changed? These will now go to Glenn.

    • Cannot add a way to upload pictures

New Business:

  • Design of permanent mats with Cintas- we can possibly vote on design? (Carmen)

    I’m open to going back to drawing board with them if it’s not a consensus. (Carmen)

  • Cintas service contract going forward- (Carmen)

    We have option of less service after high season.

  • Storm Water tie in with town of CB.Committee Assignments (Parking, Website, Pool, etc.) (Carmen)

  • Annual Meeting discussion

  • Board Positions once Pasqualina signs off

    Glenn voted into being Board President. Tracy will be Secretary. Carmen is VP. Glenn will still be treasurer.

  • Vanderburg/Bost Leak (Pasqualina)

  • Anne’s Resignation (Pasqualina). Anne back on the board

  • Cash Flow Priorities (Glenn).

    Cash as of Aug 10 $69,748

    MOST IMPORTANT THING TO ADDRESS IS STORMWATER.

    Stormwater $40,000

    Pool $57,636

    New automated door $9,164

    Replace all Sidelights $7,755

    Landscaping $30,000

    McKinley Final Invoice $15,000


    Short Term LiabilitiesStormwater hookup$ (40,000.00)estimateletter of understanding with CB townCarolina Surfacing$ (17,742.00)8372 due 3 weeks before install, 9371 due on completionstartup pool$ (3,200.00)Half paidstairs at pool$ (2,100.00)estimate RomeoElectric pool and grounding Pitt$ (8,031.00)estimate PittPool fence$ (13,271.00)estimate SeegarsPool gate with key fob$ (4,322.00)estimate SeegarsChainlink fence$ (8,970.00)estimate need more optionsNew hinged door$ (6,364.00)estimate Matkins GlassDoor opener with push pads$ (2,800.00)estimate Matkins GlassSidelights glass replacement only$ (7,755.00)estimate Atlantic Glass

    Short Term Liabilities Total$ (114,555.00)

    Long Term liabilitiesLandscaping$ (30,000.00)estimate

    Long Term Liabilities Total$ (30,000.00)

Adjournment